Privacy & Company Information

Privacy Notice

JPA Media Works Limited, trading as photo4uIRELAND, is responsible for personal data processed in connection with its photography business where it acts as the data controller.

We only collect and use personal information where there is a genuine business, contractual or legal reason to do so.

Information We May Collect

Depending on how you interact with photo4uIRELAND, we may collect information including:

• your name and contact details;
• information supplied through enquiry and booking forms;
• details required to plan and deliver a photography service;
• contracts, correspondence and project information;
• payment and transaction records;
• photographs and other visual material created during an assignment;
• information connected with delivery and private client galleries;
• technical website and cookie information where applicable.

Why We Use Personal Information

Personal information may be used to:

• respond to enquiries;
• prepare quotations and estimates;
• arrange and manage photography bookings;
• perform photography services and deliver finished work;
• communicate with clients before, during and after a project;
• provide private galleries and digital delivery;
• process and maintain business and accounting records;
• protect our legal rights and respond to disputes or claims;
• operate, secure and improve the website.

Legal Bases for Processing

Depending on the situation, personal data may be processed because:

• it is necessary to take steps requested before entering into a contract;
• it is necessary to perform a contract or photography booking;
• we have a legal obligation to retain or process certain information;
• we have a legitimate business interest, provided that this does not override the rights and interests of the individual concerned;
• consent has been provided where consent is the appropriate legal basis.

Photography & Event Coverage

Photography may involve images of identifiable individuals and those images may constitute personal data.

The appropriate legal basis and responsibility for the use of photographs depends on the type of assignment and the purpose for which the photography has been commissioned.

For commissioned business and event photography, the client or event organiser may determine how photographs are to be used and may have its own responsibilities as a data controller. These responsibilities may also be addressed in the relevant project agreement or photography contract.

Where consent is required for a particular use of an image, that consent will be handled separately from general website use.

Children

Photography bookings involving children are arranged with a parent, guardian or other appropriately authorised adult.

Personal information relating to children is handled with particular care and only for purposes connected with the photography service and any separately agreed use of the resulting images.

Service Providers

We use third-party services where necessary to operate the business, host the website, communicate with clients, store and deliver files, operate galleries, process payments and maintain business records.

These may include website and gallery hosting providers, email and cloud-storage providers, payment providers, accounting services and other professional service providers.

Where a service provider processes personal data on our behalf, we expect appropriate contractual and technical safeguards to be in place.

Some service providers may process information outside the European Economic Area. Where this occurs, appropriate safeguards required by data protection law are relied upon.

How Long We Keep Information

Personal information is not kept for longer than reasonably necessary for the purpose for which it was collected.

The retention period depends on the type of information, the photography service involved, contractual requirements, backup and delivery requirements, and any legal or accounting obligations.

Business and accounting records may be retained for the period required by Irish tax and company law.

Photographs, project files and galleries may be retained for delivery, agreed archive or backup purposes and for the handling of any legitimate project-related issues. Retention arrangements may also be specified in the relevant contract or booking agreement.

Cookies

This website is hosted using Pixieset and uses cookies and similar technologies required for website functionality.

Optional cookies, including analytics or other tracking technologies, are managed through the cookie consent controls presented by the website.

You can accept or reject optional cookies and adjust your preferences through the available Cookie Settings controls.

Information about the cookie categories, their purposes and applicable storage periods is available through those controls.

Your Data Protection Rights

Depending on the circumstances, you may have the right to:

• request access to your personal data;
• request correction of inaccurate information;
• request deletion of personal data;
• request restriction of processing;
• object to certain processing;
• request data portability where applicable;
• withdraw consent where processing is based on consent.

These rights are subject to the conditions and exceptions provided by data protection law.

Contact About Your Data

Questions or requests concerning personal information can be sent to:

JPA Media Works Limited / photo4uIRELAND
Email: contact@photo4u.ie

You also have the right to make a complaint to the Irish Data Protection Commission if you believe your personal data has been handled unlawfully.

Data Protection Commission
Ireland
www.dataprotection.ie

Changes to This Notice

This notice may be updated when our services, suppliers or data-processing practices change.

The current version will always be published on this page.